Question 1

What is Pluto Suite?

Accepted Answer

Pluto Suite is a cloud-based accounting system built for Canadian self-employed individuals, freelancers, drivers, and trades. It automatically tracks business trips with GPS, categorizes bank transactions, scans and stores receipts, and sends professional invoices, accessible on iOS, Android, and web. It is a CRA-focused, all-in-one alternative to QuickBooks, FreshBooks, and Xero.

Question 2

Does Pluto Suite follow CRA requirements?

Accepted Answer

Pluto Suite is built around CRA requirements. It logs your trips with GPS, works out your vehicle business-use percentage for the T2125, and applies the CRA per-km rate where it's allowed (corporations, and employees and managers of a sole proprietorship or partnership). It tracks GST/HST input tax credits in real time, and on Pro exports T2125 summaries and CRA-ready mileage logs. It is suitable for Canadian sole proprietors filing a T1 personal return as well as incorporated small businesses whose accountant needs clean books for a corporate T2 filing. Payroll deductions are calculated with the CRA's published formulas; as with any payroll software, confirm them against the CRA's Payroll Deductions Online Calculator before you remit. Pluto Suite is not certified or endorsed by the CRA.

Question 3

How much does Pluto Suite cost?

Accepted Answer

Pluto Suite has a free plan that includes 30 trips and 10 receipts a month, unlimited invoices and estimates, unlimited manual transactions, and reports you can view and export. Pro is $27.99/month CAD, with 50% off the first 3 months ($13.99/month) for new monthly subscribers, or CA$279.99 a year with CA$42 off the first year. Each additional team member is $8.50/month (CA$85/year). Pro adds unlimited trips and receipts, automatic bank sync, recurring invoices, payroll, labour scheduling, team seats, and tax filing exports such as the T2125.

Question 4

Does Pluto Suite track mileage automatically?

Accepted Answer

Yes. Pluto Suite uses GPS to automatically detect and log every business trip before you park, no start button or manual logbook required. It works out your business-use percentage, applies the CRA per-km rate where it's allowed, and on Pro exports a CRA-ready mileage log.

Question 5

Can Pluto Suite replace QuickBooks or FreshBooks for a Canadian freelancer?

Accepted Answer

Yes. Pluto Suite is built specifically for Canadian self-employed individuals. It combines mileage tracking, bookkeeping, receipt scanning, and invoicing in one plan with payroll included, which QuickBooks charges extra for, plus CRA-specific features such as a T2125 export on Pro.

Question 6

What is a T2125 and does Pluto Suite export it?

Accepted Answer

A T2125 is the CRA's Statement of Business or Professional Activities, the form self-employed Canadians file with their T1 tax return to report business income and claim deductions. Pluto Suite tracks every deductible expense all year and exports a T2125-ready summary on Pro when tax season arrives.

Question 7

Does Pluto Suite track GST/HST?

Accepted Answer

Yes. Pluto Suite tracks GST/HST collected on invoices and paid on purchases in real time, calculating your input tax credits automatically. It generates a GST/HST summary report whenever you need to file.

Question 8

Is Pluto Suite available on Android and web?

Accepted Answer

Yes. Pluto Suite is available on iOS (App Store), Android (Google Play), and on the web at app.plutosuite.com. Because it is cloud-based, your data syncs automatically across all platforms; start on your phone and pick up where you left off in the browser.

Question 9

Is Pluto Suite accounting software?

Accepted Answer

Yes. Pluto Suite is a cloud-based accounting system built specifically for Canadian self-employed individuals. It handles the full accounting workflow, mileage tracking, transaction categorization, receipt storage, invoicing, GST/HST tracking, and tax reporting, accessible on iOS, Android, and web. It is designed as a simpler alternative to traditional accounting software like QuickBooks, Xero, or FreshBooks, with CRA-specific features such as a T2125 export.

Question 10

What is the best accounting software for self-employed Canadians?

Accepted Answer

For Canadian freelancers, drivers, and trades, Pluto Suite is a purpose-built cloud-based accounting system that handles mileage, bookkeeping, receipts, and invoicing automatically, accessible on iOS, Android, and web. Pluto Suite uses GPS to log trips automatically and exports CRA-ready T2125 reports on Pro. It starts free, and Pro includes payroll and mileage in one price.

Question 11

Who is Pluto Suite built for?

Accepted Answer

Pluto Suite is built for Canadian self-employed individuals, including freelancers, rideshare and delivery drivers, tradespeople, contractors, and small business owners, who need automatic mileage tracking, bookkeeping, receipts, and invoicing in one cloud-based system built around CRA requirements, accessible on iOS, Android, and web.

Question 12

How does Pluto Suite handle bookkeeping?

Accepted Answer

Pluto Suite connects to your bank and credit cards (Pro) and suggests a category for every transaction in the background. Each bank transaction reaches your books once you review it. You snap receipts and they're stored and matched forever. At any point you can pull a profit and loss statement, cash flow report, or general ledger, no manual data entry required.

Question 13

How do I connect my bank account to Pluto Suite?

Accepted Answer

Go to Banking → Bank Accounts and click Connect bank account (Accountant role or above, Pro plan). Select your financial institution and sign in through the secure Plaid interface, your banking credentials go directly to them, not to Pluto Suite. After connecting, transactions sync automatically within minutes. Your connection is read-only; Pluto can view transactions and balances but cannot move money.

Question 14

Does Pluto Suite track mileage in the background without tapping a button?

Accepted Answer

Yes. Turn on Auto-track trips in the Pluto Suite mobile app and it detects when you start driving (above 15 km/h) and ends the trip once you've stopped for 4 minutes (you can choose 2, 4, 6, or 8), no start button required. Allow location access Always (on Android, Allow all the time) for background tracking to work. Trips shorter than 300 metres are discarded automatically.

Question 15

Can I send invoices and accept card payments with Pluto Suite?

Accepted Answer

Yes. Create and send professional invoices from any device. Customers receive an email with the PDF attached and a link to view the invoice and pay online by card once Stripe is connected. To accept card payments, go to Apps & Connections → Accept Payments → Connect Stripe (Owner only). For cash, cheque, or bank transfer payments, record the payment on the invoice (Manager role or above). Invoices and estimates are unlimited on every plan.

Question 16

What team roles are available in Pluto Suite and what can each role do?

Accepted Answer

Pluto Suite has five roles, ranked Employee, Manager, Accountant, Admin, and Owner. Employee: their own receipts, trips, and shifts, and can create and send invoices. Manager: works with the team's receipts and transactions, sees their own trips plus everyone's Business trips, records invoice payments, and runs reports like profit and loss and cash flow, but can't open the ledger, connect a bank, or manage billing. Accountant: everything a Manager can do, plus the ledger, bank connections, tax reports, and billing. Admin: full access except a few Owner-only actions (downgrading the plan, disconnecting Stripe, unlocking a locked period, removing someone from the business). Owner: complete control, and a business can have more than one. Manager ranks below Accountant, so billing needs Accountant, Admin, or Owner.

Question 17

How do I export a T2125 from Pluto Suite?

Accepted Answer

Go to Reports → Year-End & Period Lock, pick the fiscal year under Download the tax package, and click Download package (Accountant role or above, Pro plan). Pluto generates a ZIP of CSV files with a T2125 summary, your mileage log, trial balance, general ledger, transactions, invoices, bills, and receipts. It doesn't include PDFs or receipt images. Give it to your accountant or use the T2125 summary to fill in your T2125.

Question 18

Why are my report totals lower than expected in Pluto Suite?

Accepted Answer

Most records count in Pluto Suite as soon as they exist, but bank transactions only reach your books (the Profit & Loss, balance sheet, and other accounting reports) once they're reviewed. Invoices count once issued, bills once recorded, receipts once reviewed, edited, or matched, and business trips once classified as Business (every business trip for a corporation; for a sole proprietor or partnership only trips driven by Employees and Managers, not by Owners, Admins, or Accountants; nothing until your business structure is set). Check the Review badge in the left navigation and work through unreviewed bank transactions first. The dashboard includes unreviewed items, so it can read higher than the Profit & Loss.

Question 19

Can I scan receipts and forward email receipts to Pluto Suite?

Accepted Answer

Yes. Upload receipt photos (JPG, PNG, HEIC, PDF), scan with your webcam or phone camera in-app, or forward receipt emails to your business's private forwarding address (find it on the Receipts page or at Setup → Business Settings → Receipt Email Forwarding). Forwarded emails with attachments are processed by OCR automatically and arrive as draft receipts within about a minute.

Question 20

Does Pluto Suite have a free plan?

Accepted Answer

Yes. Pluto Suite has a free plan with up to 30 trips (automatic GPS detection included) and 10 receipts a month, unlimited invoices and estimates, and unlimited manual transactions. It also includes reports you can view and export as CSV or PDF, card payments on invoices, CSV bank statement import, bank reconciliation, and one-off journal entries. You can also try Pro free for 7 days: you enter a card at a secure Stripe checkout, and billing starts when the trial ends unless you cancel first. It's one trial per person. Pro is $27.99/month, with 50% off the first 3 months ($13.99/month) for new monthly subscribers, or CA$279.99 a year with CA$42 off the first year. Each additional team member is $8.50/month (CA$85/year). Pro adds unlimited trips and receipts, automatic bank sync, recurring invoices, payroll, labour scheduling, team seats, and tax filing exports such as the T2125.

Question 21

How do I connect Pluto Suite to Shopify?

Accepted Answer

On the web, go to Apps & Connections → Shopify, enter your store address, and click Connect Shopify, then approve access in your Shopify admin. Pluto imports your orders as income, one entry per order net of refunds, and checks for new ones every hour. Orders arrive unreviewed (unless an auto-review rule matches) and count in your books once reviewed. Each order comes in at its full amount with the sales tax written in its notes, so use Shopify's own tax report for the GST/HST you collected. Shopify payouts and fees are not imported. Connecting Shopify requires the Accountant role or above.

Bookkeeping, invoices, mileage. All automatic.

Your books shouldn't be six months behind.

The Manual Way

With Pluto Suite

One system. The whole job.

Every kilometre, logged before you park.

Transactions categorize themselves.

Invoice from your phone. Professional, no other app needed.

Tax season, handled.

Everything your business needs, in one app.

Business at a glance

One review queue

Trip details

Receipt scanning

Labour scheduling

Invoices and estimates

Clear reporting

The rest of the job, covered too.

Receipt storage

Payroll & labour

Estimates & quotes

Shopify integration

Bank & card linking

Reports, whenever you need them

Three minutes to set up. Works on every device. Zero to maintain.

Start free. Upgrade when it pays for itself.

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Stop leaving money on the table.

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