Question 1

What is Pluto Suite?

Accepted Answer

Pluto Suite is a cloud-based accounting system built for Canadian self-employed individuals, freelancers, drivers, and trades. It automatically tracks business trips with GPS, categorizes bank transactions, scans and stores receipts, and sends professional invoices, accessible on iOS, Android, and web. It is a lower-cost, CRA-focused alternative to QuickBooks, FreshBooks, and Xero.

Question 2

Is Pluto Suite CRA compliant?

Accepted Answer

Yes. Pluto Suite applies current CRA mileage rates automatically, tracks GST/HST input tax credits in real time, and exports CRA-compliant T2125 summaries and mileage logs in one tap. It is suitable for Canadian sole proprietors filing a T1 personal return as well as incorporated small businesses whose accountant needs clean books for a corporate T2 filing.

Question 3

How much does Pluto Suite cost?

Accepted Answer

Pluto Suite has a free plan that includes 30 trips per month, unlimited receipts, unlimited manual transactions, and monthly reports. The Pro plan starts at $13.99/month CAD (50% off for the first 3 months, then $27.99/month) and includes unlimited trips, automated bookkeeping, invoicing, Shopify integration, T2125 export, and priority support.

Question 4

Does Pluto Suite track mileage automatically?

Accepted Answer

Yes. Pluto Suite uses GPS to automatically detect and log every business trip before you park, no start button or manual logbook required. It applies the current CRA mileage rate and generates CRA-compliant mileage reports in one tap.

Question 5

Can Pluto Suite replace QuickBooks or FreshBooks for a Canadian freelancer?

Accepted Answer

Yes. Pluto Suite is built specifically for Canadian self-employed individuals. It combines mileage tracking, bookkeeping, receipt scanning, and invoicing at a lower monthly cost than QuickBooks or FreshBooks, with CRA-specific features those apps lack, including automatic GPS mileage logging and one-tap T2125 export.

Question 6

What is a T2125 and does Pluto Suite export it?

Accepted Answer

A T2125 is the CRA's Statement of Business or Professional Activities, the form self-employed Canadians file with their T1 tax return to report business income and claim deductions. Pluto Suite tracks every deductible expense all year and exports a T2125-ready summary in one tap when tax season arrives.

Question 7

Does Pluto Suite track GST/HST?

Accepted Answer

Yes. Pluto Suite tracks GST/HST collected on invoices and paid on purchases in real time, calculating your input tax credits automatically. It generates a GST/HST summary report whenever you need to file.

Question 8

Is Pluto Suite available on Android and web?

Accepted Answer

Yes. Pluto Suite is available on iOS (App Store), Android (Google Play), and on the web at app.plutosuite.com. Because it is cloud-based, your data syncs automatically across all platforms; start on your phone and pick up where you left off in the browser.

Question 9

Is Pluto Suite accounting software?

Accepted Answer

Yes. Pluto Suite is a cloud-based accounting system built specifically for Canadian self-employed individuals. It handles the full accounting workflow, mileage tracking, transaction categorization, receipt storage, invoicing, GST/HST tracking, and tax reporting, accessible on iOS, Android, and web. It is designed as a simpler, more affordable alternative to traditional accounting software like QuickBooks, Xero, or FreshBooks, with CRA-specific features those platforms lack.

Question 10

What is the best accounting software for self-employed Canadians?

Accepted Answer

For Canadian freelancers, drivers, and trades, Pluto Suite is a purpose-built cloud-based accounting system that handles mileage, bookkeeping, receipts, and invoicing automatically, accessible on iOS, Android, and web. Unlike QuickBooks or FreshBooks, which require manual mileage entry and lack automatic CRA mileage rate application. Pluto Suite uses GPS to log trips automatically and exports CRA-compliant T2125 reports in one tap. It starts free and costs less than competing accounting software.

Question 11

Who is Pluto Suite built for?

Accepted Answer

Pluto Suite is built for Canadian self-employed individuals, including freelancers, rideshare and delivery drivers, tradespeople, contractors, and small business owners, who need automatic mileage tracking, bookkeeping, receipts, and invoicing in one CRA-compliant cloud-based system, accessible on iOS, Android, and web.

Question 12

How does Pluto Suite handle bookkeeping?

Accepted Answer

Pluto Suite connects to your bank and credit cards and automatically categorizes every transaction in the background. You snap receipts and they're stored and matched forever. At any point you can pull a profit and loss statement, cash flow report, or general ledger, no manual data entry required.

Question 13

How do I connect my bank account to Pluto Suite?

Accepted Answer

Go to Settings → Bank Connections and click Connect Bank. Select your financial institution and sign in through the secure Plaid interface, your banking credentials go directly to them, not to Pluto Suite. After connecting, transactions sync automatically within minutes. Your connection is read-only; Pluto can view transactions and balances but cannot move money.

Question 14

Does Pluto Suite track mileage in the background without tapping a button?

Accepted Answer

Yes. The Pluto Suite mobile app detects when you start driving (above 15 km/h) and stops recording when you've been parked for 90 seconds, no start button required. Set location permission to Always (not While Using the App) for background tracking to work. Trips shorter than 300 metres are discarded automatically.

Question 15

Can I send invoices and accept card payments with Pluto Suite?

Accepted Answer

Yes. Create and send professional invoices from any device. Customers receive an email with the PDF attached and a link to view and pay online by credit card. Card payments require connecting Stripe in Settings → Accept Payments → Connect Stripe. For cash, cheque, or bank transfer payments, mark the invoice paid manually (requires Manager role or above).

Question 16

What team roles are available in Pluto Suite and what can each role do?

Accepted Answer

Pluto Suite has five roles: Employee (own receipts, trips, and invoices only), Manager (all items across the team, no billing access), Accountant (all Manager permissions plus billing and subscription portal access), Admin (full day-to-day access except subscription management), and Owner (complete access including billing and cancellation). Manager ranks below Accountant, billing access requires Accountant or Owner.

Question 17

How do I export a T2125 from Pluto Suite?

Accepted Answer

Go to Reports → Year-End and click Download Package. Select the fiscal year and Pluto generates a ZIP file that includes a T2125-ready expense summary, your mileage log, profit and loss statement, general ledger, and all invoices and receipts. Give this to your accountant or use it to fill in the T2125 on your CRA My Account.

Question 18

Why are my report totals lower than expected in Pluto Suite?

Accepted Answer

Unreviewed items are excluded from all reports and financial totals in Pluto Suite. Only items marked as reviewed count toward your income, expenses, and dashboard. Check the Review Queue badge in the left navigation, any number there represents items not yet counted. Marking them reviewed includes them in your totals immediately.

Question 19

Can I scan receipts and forward email receipts to Pluto Suite?

Accepted Answer

Yes. Upload receipt photos (JPG, PNG, HEIC, PDF), scan with your webcam or phone camera in-app, or forward receipt emails to your unique business forwarding address (found at Settings → Receipt Email Forwarding). Forwarded emails with attachments are processed by OCR automatically and arrive as draft receipts within about a minute.

Question 20

Does Pluto Suite have a free plan?

Accepted Answer

Yes. Pluto Suite has a free plan that includes receipt uploads, unlimited manual transactions, and up to 30 trips per month. Every new business also gets a 7-day full Pro trial with no credit card required. The Pro plan is $13.99/month for the first 3 months (then $27.99/month) and adds unlimited trips, bank sync, automated bookkeeping, invoicing, labour scheduling, Shopify integration, and T2125 export.

Question 21

How do I connect Pluto Suite to Shopify?

Accepted Answer

Go to Manage → Business Settings, find the Shopify card, and click Connect. You'll be redirected to your Shopify admin to approve the integration. After connecting, Pluto pulls in every Shopify order, processing fee, and payout automatically. Each payout is split into gross sales, fees, and refunds. Connecting Shopify requires Manager role or above.

Bookkeeping, invoices, mileage. All automatic.

Your books shouldn't be six months behind.

The Manual Way

With Pluto Suite

One system. The whole job.

Every kilometre, logged before you park.

Transactions categorize themselves.

Invoice from your phone. Professional, no other app needed.

Tax season, handled.

The rest of the job, covered too.

Receipt storage

Payroll & labour

Estimates & quotes

Shopify integration

Bank & card linking

Reports, whenever you need them

Three minutes to set up. Works on every device. Zero to maintain.

Start free. Upgrade when it pays for itself.

Pluto Suite Free

Pluto Suite Pro

Stop leaving money on the table.

Questions? We're a real team.